Careers

Job Title: Finance & Operations Manager
Classification: Exempt, 12-Month Position
Reports To: Head of School

Position Overview

The Finance and Operations Manager plays a critical leadership role in ensuring the effective financial, operational, and administrative functions of the school. Reporting to the Head of School, this exempt, year-round position serves as a key liaison between departments and stakeholders, facilitating high-quality support systems that directly impact student achievement and overall school success.

This individual will oversee school-wide operations, manage the school-based budget, ensure compliance with federal and state regulations, and implement best practices across multiple operational domains, including finance, safety, human resources, enrollment, and facilities management.

Primary Responsibilities

Finance

• Lead non-profit status compliance tasks related to Form 990 and other 501(c)(3) status-related items
• Lead payroll tax compliance tasks related to IRS Form 941
• Maintain and supervise revenue tracking and cash receipts via the BrightWheel tuition system
• Responsible for the day-to-day transactions of the school’s accounting, including working with an outside accounting group to record daily transactions, including cash receipts, expenses, and other accounting items.
• Responsible for accounts payable, including entering vendor invoices into the accounting system, getting approval for payment, and making payments to vendors.
• Act as payroll processing liaison between the payroll processing partner company and staff
• Oversee campus financial operations, including budgeting, forecasting, and expenditure tracking
• Manage tuition invoicing, payment plans, and collections

Human Resources

• Serve as Form I-9 custodian
• Facilitate new employee onboarding including background checks, timeclock setup, and Paid Time Off policies

• Maintain compliance with staff training requirements
• Aid the Head of School in the hiring and exit process of employees
• Liaise with retirement provider on staff 401(k) and retirement planning

Operations

• Lead coordination with vendors related to facilities, grounds, building maintenance, and school events
• Oversee field trip transportation logistics
• Emergency/Disaster Preparation and Response
• Supervise school’s auxiliary services: food service, transportation, and vendor management
• Manage use of campus space and ensure a clean, safe, and orderly environment
• Ensure systems for coverage of staff absences and class duties
• Develop and maintain accurate technology inventory and distribution system

Safety

• Implement operational systems that promote safety and security
• Collaborates with the Office Manager, and other administrative staff to prepare, train, and implement emergency/disaster responses (i.e., fire drills, lockdowns, severe weather drills, shelter-in-place drills, etc.).
• Ensure campus compliance with local, state, and federal safety regulations
• Calendars and conducts regular safety drills
• Serve as the medical point of contact for minor student health issues
• Maintain accurate parental guardianship information in student records
• Track staff training and staff development records on an individual basis

School Systems

• Promote strategic and innovative operational processes that support long-term sustainability
• Ensure accuracy and timeliness of required reports: accounting, payroll, licensing
• Serve as student enrollment contract custodian
• Lead implementation of school initiatives with fidelity

Talent & Leadership

• Serve on the school’s leadership team

• Manage campus operations staff with a focus on task execution and professional growth
• Maintain confidentiality and professionalism in all responsibilities

Candidate Profile

Qualifications

• Bachelor’s degree from an accredited institution
• 3–5 years of relevant business, operational, and/or managerial experience
• Strong interpersonal, communication, and organizational skills
• Problem-solving mindset with the ability to create and implement solutions
• Ability to thrive in a fast-paced, results-driven environment
• Flexibility to work evenings and weekends as required
• Ability to build positive and collaborative working relationships

Nice-to-Haves

• Prior management experience
• Experience in vendor and facilities management

Perks and Benefits

• Competitive, experience-based salary (exempt, salaried role)
• 401(k) Retirement Plan
• Opportunities for professional development
• Professional Advancement

Westside Montessori School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, nationality or ethnic origin with regard to hiring, admission or in the administration of any of its programs.

Role Title: Director of Admissions and Marketing
Fair Labor Standards Act Classification: Exempt, 11-month position
Reports To: Head of School

Westside Montessori School is searching for a Director of Admissions & Marketing (AD). The AD is responsible for overseeing all aspects of student recruitment, from initial marketing efforts through the application process. The AD will manage the school’s admissions and marketing functions to attract prospective students and achieve enrollment goals. The AD leads and collaborates with the WMS staff in developing and implementing marketing campaigns, managing admissions events, and maintaining communication with prospective families throughout the recruitment cycle. 

Primary Functions

• Leads and collaborates with staff in the admissions process
• The AD is responsible for the aesthetic presentation and marketing of the school building in alignment with the prepared environment principle of Montessori. The AD will direct faculty to keep the school presentable and in excellent condition.
• AD runs all admission events and must coordinate the details of events, including content, setup, refreshments, etc.
• Collaborates with school leadership to develop and continuously refine the admissions and marketing strategy
• Aligns admissions and marketing strategies with school vision and broader school goals
• Systematically monitors and follows up with admissions leads via phone calls, personalized emails, text messages, and social media to nurture relationships and encourage enrollment.
• Initial reviewer of student admissions applications
• Schedule and conduct school tours
• Organizes and leads admissions and marketing events, including, but not limited to, Open House and conference booth displays.
• Collects, analyzes, and presents various data admissions and marketing data points to inform admissions and marketing strategies
• Presents monthly admissions and marketing reports to the Head of School and Board of Trustees
• Engages external professional communities (e.g., AISAP, AMS, etc.) that contribute deepened knowledge and support the goals of WMS.
• Alumni liaison

Qualifications

The well-suited candidate will have experience and/or education in school admissions and marketing processes. We are looking for people who possess:

• Bachelor’s degree
• Passion and commitment to the principles and goals of Montessori education
• Have demonstrated ability to work effectively under the direction of others
• Have demonstrated ability to work cooperatively with others
• Have the willingness to assume any responsibilities appropriate for the position
• Ability to adapt to the changing needs of children and the school environment
• Ability to work collaboratively with students, families, and other staff members

Westside Montessori School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, nationality or ethnic origin with regard to hiring, admission or in the administration of any of its programs.

Role Title: Elementary Montessori Teacher (ELI/ELII/ELI – II)
Fair Labor Standards Act Classification: Exempt, academic-year (10-month) position
Reports To: Head of School/Assistant Head of School
Hours: 7:30-3:30

Westside Montessori School is searching for elementary educators who have an educational philosophy that aligns with Montessori principles. WMS is particularly interested in candidates who are team-oriented, lifelong learners, and committed to culturally responsive and culturally affirming school culture and instruction. Candidates who have unique interests and unique areas of expertise to share with students are encouraged to apply.

Summary
A full-time teaching position responsible for instruction and assessment in an authentic, multi-age level Montessori classroom. This role includes, but is not limited to:
• Establishing positive relationships with students and families
• Curricular, instructional, and assessment planning in collaboration with the elementary team
• Record keeping and progress monitoring of students’ academic and social development through the online student information system (Transparent Classroom)
• Establishing a well-prepared learning environment that aligns with Montessori principles, research, and best practices in the field of education
• Establishing a well-prepared learning environment that engages students
• Modeling and fostering a sense of community
• Using Montessori pedagogy and materials for instruction and assessment
• Engaging in collaboration with all faculty members
• Mentoring and guiding students in their academic and social development
• Learning and engaging in WMS’s Student Support process to support the neurodiversity in student learners
• Creatively matching academic and real-world challenges to a variety of student skill levels
• Cultivating productive relationships with our community members, including parents and volunteers
• Must have the ability and proven ability to report to work on a regular and punctual basis
• Enthusiasm for participating in educational travel experiences

Qualifications
The well-grounded candidate will have experience teaching lower elementary school students. We are looking for individuals who possess:
• Bachelor’s degree
• Teaching credential
• Ability to communicate effectively orally and in writing
• Ability to establish and maintain cooperative and effective working relationships with others
• A lifelong desire for continuous personal growth and professional learning
• Commitment to the principles and goals of Montessori education

Preferred Qualifications
• Master’s degree
• Montessori teaching credential from an AMS, NCME, or AMI education program (or any other MACTE accredited course)

Westside Montessori School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, nationality or ethnic origin with regard to hiring, admission or in the administration of any of its programs.

Role Title: Early Childhood Assistant Teacher
Fair Labor Standards Act Classification: Non-Exempt, 12-month position
Reports To: Head of School

Hours:
Westside Montessori School (WMS) is looking for an Early Childhood Teacher Assistant for the 2025-2026 school year. WMS is searching for candidates who enjoy and are passionate about working with children of all ages, especially early childhood ages 3-6 years. Candidates who have an interest in working in and learning about a program that follows Montessori principles are encouraged to apply.

Summary
The Early Childhood Teacher Assistant is a full-time position responsible for a range of child supervision and teacher assistant duties. This role includes, but is not limited to:

• helping with daily activities including snack and lunch set up and clean up, dressing and undressing, toilet, nap time, music and art, practical life activities, sensorial work and cooking projects and outdoor play.
• collaborating with other teachers and assistants to create and engage in child-centered learning activities
• ensuring a continuous flow of the classroom when the Lead Teacher is giving lessons to individual students or to small groups
• modeling and fostering a developmentally appropriate level of independence for children
• learning and using a Montessori approach, emphasizing hands-on learning with children
• engaging in collaboration with all faculty members
• encouraging and teaching children to interact with each other in kind and gentle ways
• helping to maintain a clean and tidy classroom consistent with health and safety standards
• respects and protects the privacy of children, parents, and staff
• follows the guidance of the Lead Teacher

Qualifications
The well-suited candidate will have experience working with younger children. We are looking for people who possess:

• High school diploma
• a lifelong desire for continuous personal growth and professional learning
• the ability to support a learning environment that engages students
• commitment to the principles and goals of Montessori education
• US work authorization

Physical Requirements and Work Environment
Regularly sit, stand, talk, and listen
Regularly uses close and distance vision
Regularly walk to help transition students from class to class
Active supervision of children in indoor and outdoor spaces
Westside Montessori School is an equal opportunity employer.

Westside Montessori School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, nationality or ethnic origin with regard to hiring, admission or in the administration of any of its programs.                                                 

Role Title: On-call Montessori Substitute Teacher
Fair Labor Standards Act Classification: Non-Exempt, 12-month position
Reports To: Head of School

Westside Montessori School (WMS) is seeking Montessori professionals with flexible schedules to do substitute teaching in our Montessori program. No prior experience in Montessori education is required but it is certainly a plus. WMS is searching for candidates who enjoy and are passionate about working with school-age children in classrooms ranging from 18 months through 6^th grade. Candidates who have an interest in working in and learning about a program that follows Montessori principles are encouraged to apply.

Qualifications

The Montessori Substitute Teacher position runs on an as-needed basis. The Montessori Substitute Teacher is responsible for a range of child supervision and teacher assistant duties. This role includes, but is not limited to:

• You are knowledgeable about the Montessori curriculum and philosophy and can successfully employ effective teaching practices
• If you are not Montessori credentialed, you are willing and eager to learn about it
• You enjoy collaborating with fellow teachers and are willing to heed direction and feedback from them
• You have exceptional communication skills with students and teachers and have a nurturing, supportive approach
• You are flexible and dependable
• Experience: Minimum of two (2) year teaching experience

Responsibilities

• Collaborating with other teachers and assistants to deliver child-centered learning activities
• Helping, leading where necessary, with daily activities including snack and lunch set up and clean up, dressing and undressing, toilet, nap time, music and art, practical life activities, sensorial work and cooking projects, and outdoor play.
• Ensuring a continuous flow of the classroom when the Lead Teacher is giving lessons to individual students or to small groups
• Modeling and fostering a developmentally appropriate level of independence for children
• Learning and using a Montessori approach, emphasizing hands-on learning with children
• Engaging in collaboration with all faculty members
• Encouraging and teaching children to interact with each other in kind and gentle ways
• Helping to maintain a clean and tidy classroom consistent with health and safety standards
• Respects and protects the privacy of children, parents, and staff
• Follows the guidance of the Lead Teacher

Requirements

• Montessori teaching experience preferred
• Education: Bachelors Degree in Education or a related field (Masters preferred)
• Experience: Minimum of two (2) year teaching experience
• Legally authorized to work now and in the future in the United States

Role Title: On-call Substitute Teacher
Fair Labor Standards Act Classification: Non-Exempt, 12-month position
Reports To: Head of School

Westside Montessori School (WMS) is seeking Montessori professionals with flexible schedules to do substitute teaching in our Montessori program. No prior experience in Montessori education is required but it is certainly a plus. WMS is searching for candidates who enjoy and are passionate about working with school-age children in classrooms ranging from 18 months through 6^th grade. Candidates who have an interest in working in and learning about a program that follows Montessori principles are encouraged to apply.

Qualifications

• You are willing and eager to learn about Montessori teaching
• You enjoy collaborating with fellow teachers and are willing to heed direction and feedback from them
• You have exceptional communication skills with students and teachers and have a nurturing, supportive approach
• You are flexible and dependable

Responsibilities

The Substitute Teacher position runs on an as-needed basis. The Substitute Teacher is responsible for a range of child supervision and teacher assistant duties. This role includes, but is not limited to:

• Helping with daily activities including snack and lunch set up and clean up, dressing and undressing, toilet, nap time, music and art, practical life activities, sensorial work and cooking projects, and outdoor play.
• Collaborating with other teachers and assistants to deliver child-centered learning activities
• Ensuring a continuous flow of the classroom when the Lead Teacher is giving lessons to individual students or to small groups
• Modeling and fostering a developmentally appropriate level of independence for children
• Learning and using a Montessori approach, emphasizing hands-on learning with children
• Engaging in collaboration with all faculty members
• Encouraging and teaching children to interact with each other in kind and gentle ways
• Helping to maintain a clean and tidy classroom consistent with health and safety standards
• Respects and protects the privacy of children, parents, and staff
• Follows the guidance of the Lead Teacher

Requirements

• Teaching experience preferred
• Education: High School Diploma
• Legally authorized to work now and in the future in the United States

Westside Montessori School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, nationality or ethnic origin with regard to hiring, admission or in the administration of any of its programs.